For admins
Groups and permissions
Decide who can do what, one checkbox at a time.
Everything about access in Kimchi comes down to groups. A group is a role you name yourself, like Chef, Front of house or Store manager. Each person joins one or more groups, and the group's permissions decide what they can do, everywhere in your workspace.
The permissions matrix
Open Settings → Groups. Rows are permissions, columns are your groups: tick a box, and every member of that group gains that ability immediately.
| Permission | What it allows |
|---|---|
| Administrator | Everything. The master switch: it grants every other permission and shows all content across all locations. |
| Manage users | Invite, edit and remove people. |
| Manage groups | Create groups and change this matrix. |
| Manage locations | Create and edit locations. |
| Edit trainings | Create and change training content. |
| View SOPs | Read the knowledge shared with them. |
| Edit SOPs | Write and organise knowledge. |
| Edit checklists | Build and change checklist templates. |
| Approve checklists | Sign off completed checks. |
| Post announcements | Post in the announcements channel. |
| Manage automations | Run guest feedback: approve issues, manage reviews. |
| Assign issues | Be assignable as the owner of a guest feedback issue. |
| View projects | Open the Projects module. |
| Edit projects | Create and change projects, tasks and templates. |
Admin and Manager
Every workspace comes with two built-in groups, Admin and Manager. They cannot be renamed or deleted, but their permissions are yours to adjust like any other group's.
Granting an ability is not granting rank
Some permissions hand someone a tool without widening what they see. Giving your staff group View SOPs lets them read what is shared with them; it does not show them other locations' content. The same goes for Assign issues and View projects: work can land on a person without making them a supervisor.
Creating a group
Click Add group above the matrix. Give it a name, a colour, and a short description of what its members are responsible for, in your own words. That description does real work: Kimchi uses it to suggest the right people when planning projects.